Full Time Front Desk Receptionist

Job Summary
We are seeking a dynamic and energetic Full Time Front Desk Receptionist to be the welcoming face of our organization. This vital role involves managing front desk operations, providing exceptional customer service, and supporting office management activities. The ideal candidate will be highly organized, personable, and proficient in handling multiple responsibilities with enthusiasm. Your positive attitude and professional demeanor will help create a friendly environment for visitors, clients, and team members alike.

Responsibilities

Greet visitors and clients warmly, ensuring a positive first impression of the organizationManage multi-line phone systems to answer inquiries, transfer calls, and take messages efficientlyHandle incoming and outgoing correspondence, including emails and mail distributionMaintain a tidy and organized reception area, filing systems, and common spacesSupport office management tasks such as calendar management, appointment scheduling, and data entryAssist with clerical duties including proofreading documents, preparing reports, and maintaining recordsUtilize computer skills to operate Microsoft Office Suite, Google Workspace applications, QuickBooks, and other office softwarePerform basic bookkeeping tasks such as invoicing and expense tracking when neededManage office supplies inventory and coordinate with vendors for procurementProvide customer support by addressing inquiries promptly and professionally while maintaining excellent phone etiquetteSupport administrative functions like filing, photocopying, scanning documents, and organizing filesSkills

Proven experience in front desk or receptionist roles with strong organizational skillsExcellent communication skills in both English and bilingual settings (if applicable)Proficiency in multi-line phone systems and office management software such as Microsoft Office, Google Workspace, QuickBooksStrong clerical experience including data entry, proofreading, filing, and calendar managementExceptional customer service skills with a friendly demeanor and professional phone etiquetteComputer literacy with the ability to quickly adapt to new software toolsAbility to multitask efficiently while maintaining attention to detail in a fast-paced environmentExperience with bookkeeping or personal assistant responsibilities is a plusDemonstrated time management skills to prioritize tasks effectivelyJoin our team where your organizational talents and vibrant personality will make a meaningful difference every day! We value proactive individuals who thrive on providing outstanding support in a lively office environment.

Pay: $15.00 - $16.00 per hour

Benefits:

401(k)Dental insuranceFlexible scheduleRetirement planWork Location: In person