Financial Aid Coordinator

Position Overview

Salon Institute is seeking an experienced, organized student Financial Aid Coordinator

to oversee and administer the school's financial aid operations.

This is a hands-on position responsible for the day-to-day administration of federal

student aid programs and for ensuring Salon Institute remains compliant with applicable

federal, state, institutional, and accreditation requirements. Because this position serves

as Salon Institute's primary financial aid professional, the successful candidate must be

comfortable independently managing financial aid processes from initial student

counseling and eligibility determination through awarding, disbursement, reconciliation,

withdrawal calculations, reporting, and audit preparation.

Salon Institute is a NACCAS-accredited cosmetology school with campuses in Toledo

and Lewis Center, Ohio. We participate in federal Title IV financial aid programs and

provide financial aid guidance to students pursuing career-focused education in

cosmetology, hair design, and advanced cosmetology.

Key Responsibilities

 Administer Salon Institute's federal Title IV financial aid programs in accordance

with U.S. Department of Education requirements and institutional policies.

 Counsel prospective and current students regarding FAFSA completion, financial

aid eligibility, grants, student loans, scholarships, repayment obligations, and

available funding options.

 Review student financial aid applications and documentation and determine

eligibility for federal student aid.

 Manage financial aid packaging, awarding, verification, origination, certification,

and disbursement processes.

 Monitor student eligibility throughout enrollment, including attendance, clock-hour

and payment-period requirements, and Satisfactory Academic Progress (SAP).

 Complete and maintain required Return of Title IV Funds (R2T4) calculations

for students who withdraw or otherwise cease attendance.

 Maintain accurate and complete student financial aid files and supporting

documentation.

 Monitor financial aid activity and resolve discrepancies, rejected records,

conflicting information, and other student eligibility issues.

 Perform or coordinate Title IV reconciliation and ensure financial aid records

agree with applicable institutional and federal systems.

 Work closely with school administration, admissions, student services, and

accounting personnel to coordinate enrollment, student accounts, attendance

information, disbursements, withdrawals, and other matters affecting financial

aid.

 Assist students and families in understanding financial aid requirements in a

professional, patient, and approachable manner.

 Maintain current knowledge of federal student aid regulations, Department of

Education guidance, NACCAS requirements, and other regulatory changes

affecting institutional financial aid administration.

 Develop, maintain, and update financial aid policies, procedures, forms, and

documentation as regulations and institutional practices change.

 Monitor required financial aid deadlines, reporting requirements, and compliance

calendars.

 Support institutional audits, accreditation reviews, Department of Education

program reviews, and other compliance activities by preparing records and

responding to financial aid documentation requests.

 Assist with administration and documentation related to eligible veterans'

education benefits and other student funding programs, as applicable.

 Maintain appropriate confidentiality and security of student financial and

personally identifiable information.

 Provide management with financial aid reports and identify compliance concerns

or operational issues requiring attention.

 Perform additional financial aid and student-services responsibilities as

appropriate for a small, career-focused educational institution.

Required Qualifications

 Previous professional experience administering financial aid in a postsecondary

educational environment.

 Working knowledge of Title IV federal student aid regulations and processes.

 Experience working with FAFSA/ISIR information, student eligibility, verification,

awarding, disbursement, and financial aid documentation.

 Knowledge of Satisfactory Academic Progress requirements and Return of Title

IV Funds calculations.

 Strong attention to detail and demonstrated ability to maintain accurate, audit-

ready records.

 Ability to interpret and apply federal regulations, institutional policies, and

procedural guidance.

 Strong organizational and time-management skills with the ability to manage

multiple deadlines independently.

 Strong written and verbal communication skills.

 Ability to explain complicated financial aid requirements clearly and respectfully

to students and families.

 High level of discretion when working with confidential student and financial

information.

 Strong computer skills and ability to work comfortably with student information

systems, federal financial aid systems, spreadsheets, and electronic records.

Preferred Qualifications

 Financial aid experience within a career school, proprietary school,

vocational school, cosmetology school, or other clock-hour institution.

 Experience administering financial aid for clock-hour programs and determining

payment-period eligibility.

 Experience with federal financial aid systems such as COD, NSLDS, FAFSA

Processing System (FPS), and FSA Partner Connect.

 Experience performing Title IV reconciliation and preparing for financial aid audits

or Department of Education program reviews.

 Familiarity with NACCAS accreditation requirements.

 Experience with VA education benefits.

 Bachelor's degree in business, finance, education administration, accounting, or

a related field; however, substantial directly relevant financial aid experience may

be considered in place of a degree.

The Successful Candidate

The right person for this role is both compliance-minded and student-focused.

Financial aid administration requires precision, deadlines, and careful adherence to

regulations, but it also requires working with students who may be navigating financial

aid and higher education for the first time.

We are looking for someone who can take ownership of the financial aid function,

recognize potential issues before they become problems, keep accurate and organized

records, communicate effectively with school leadership, and provide students with

knowledgeable and compassionate guidance throughout the financial aid process.

About Salon Institute

Salon Institute provides career-focused cosmetology education designed to prepare

students for successful careers in the beauty industry. With campuses in Toledo and

Lewis Center, Ohio, Salon Institute offers programs in Hair Design, Cosmetology, and

Advanced Cosmetology in a hands-on salon learning environment.

Salon Institute is accredited by the National Accrediting Commission of Career Arts &

Sciences (NACCAS) and participates in federal Title IV student financial aid programs.

To Apply

Please submit a resume and cover letter to [email protected]

Candidates with direct Title IV financial aid experience in a career, vocational,

proprietary, or clock-hour school environment are strongly encouraged to apply.

Pay: $61,000.00 per year

Benefits:

Employee discountHealth insurancePaid time offWork Location: In person