Executive Assistant / Social Media Manager

Executive Assistant / Social Media Manager

Location: Poughkeepsie, NY
Employment Type: Part-Time
Reports To: Executive Management

Position Overview

We are seeking a highly organized, proactive, and creative Executive Assistant / Social Media Manager to support the day-to-day operations, communication, and growth of a growing business organization in the beauty space.

This is a multifaceted position that combines executive assistance, front-desk operations, client communication, content creation, social media management, and internal business reporting.

The ideal candidate is someone who can confidently manage multiple responsibilities, communicate professionally with clients and staff, create high-quality content, and work directly with executive management.

Key ResponsibilitiesFront Desk & Client Communication

Work reception and provide a professional, welcoming experience for clients.
Answer and manage incoming phone calls.
Respond to emails, inquiries, and client communications.
Assist with appointment scheduling and general client needs.
Direct calls, messages, and requests to the appropriate person.
Maintain a professional and organized front-desk environment.
Serve as a primary point of communication between clients, staff, and management.

Content Creation & Social Media

Film and create content on behalf of the organization.
Produce a variety of content including:
Social media videos
Commercials
Vlogs
Promotional videos
Behind-the-scenes content
Educational content
Photo and video content
Assist with developing creative concepts, scripts, and content ideas.
Capture content throughout day-to-day business operations.
Edit or coordinate the editing of social media content.
Manage and maintain consistent social media activity.
Assist with captions, posting, scheduling, and content planning.
Stay current with social media trends and identify opportunities to increase engagement and visibility.

Executive Assistance

Provide direct administrative support to executive management.
Assist with scheduling, organization, meetings, projects, and follow-ups.
Manage communications and administrative tasks as assigned.
Coordinate with employees, clients, vendors, and other contacts.
Assist with special projects and business initiatives.
Maintain confidentiality regarding business and financial information.
Help ensure important tasks and deadlines are completed efficiently.

Financial Reporting & KPI Management

Prepare internal financial and operational reports.
Track and organize key performance indicators (KPIs).
Prepare weekly and monthly performance reports.
Monitor business metrics including sales, revenue, client volume, average ticket, memberships, employee performance, and other management-defined KPIs.
Organize information into clear and easy-to-understand reports.
Identify trends, discrepancies, and notable changes in performance.
Provide management with accurate information to assist in business decision-making.

Ideal Candidate

We are looking for someone who is:

Extremely organized and detail-oriented
Professional, personable and outgoing.
Comfortable interacting with clients
Confident answering phones and handling communications
Creative and comfortable filming video content
Comfortable being around cameras and social media
Proficient with computers, spreadsheets, and common business software
Comfortable working with numbers and financial information
A fast learner who can quickly learn new systems
Able to multitask and prioritize in a fast-paced environment
Self-motivated and able to work independently
Comfortable working directly with executive management
Reliable, punctual, and willing to take ownership of responsibilities

Important

This position supports multiple businesses within the organization. The selected candidate will be expected to manage communications, content creation, administrative responsibilities, and reporting across the organization.

The role is ideal for someone who enjoys variety and wants to be directly involved in the operations and growth of multiple businesses rather than performing one narrow function.

Core Responsibilities

Executive Assistance | Reception | Client Communication | Content Creation | Social Media | Financial Reporting | KPI Tracking | Administrative Operations

Pay: $16.50 - $18.00 per hour

Expected hours: 25.0 – 35.0 per week

Benefits:

401(k)
Employee discount
Flexible schedule

Work Location: Hybrid remote in Poughkeepsie, NY 12603