Administrative Assistant — Multi-Brand Beauty Company

About the Opportunity

We're a growing, multi-brand beauty company operating a hair extension franchise, a bridal hair and makeup company, a beauty marketing company, and nail services. We're building something bigger than a single salon, and we need someone who wants to be part of that.

This role sits at the center of our operations. You'll work directly with the CEO and Operations Manager, supporting the day-to-day execution that keeps multiple brands running smoothly. No two weeks look exactly the same. If you're organized, tech-savvy, passionate about the beauty world, and energized by being the person who makes things happen behind the scenes, this is for you.

There is real room to grow here. For the right person, this role can evolve into an operations or executive-level position as we expand.

What You'll Do

Respond to tasks and requests from the CEO and Operations Manager across multiple brands
Build and maintain KPI reports and dashboards to track business performance
Manage and update projects in Asana, keeping tasks organized and on track
Create and document AI-assisted administrative workflows to improve efficiency
Support basic marketing reporting and coordination across brands
Handle calendar coordination, scheduling, and follow-up communication
Prepare meeting agendas, recaps, and internal documents
Attend quarterly in-person meetings in Colorado Springs (annual attendance required, quarterly preferred)
Jump in on special projects as the business grows and evolves

What We're Looking For

Non-negotiables:

2+ years in an administrative or operations support role
Expert-level proficiency in Google Suite (Docs, Sheets, Drive, Calendar, Gmail)
Comfortable using AI tools to build workflows and handle administrative tasks
Experience with project management software (we use Asana)
Confident in video conferencing and digital communication
Strong attention to detail and ability to manage multiple priorities independently
Solutions-driven, creative thinking. Come to us not just with questions, but a possible solution as well.
Ability to anticipate needs and what's next. We are looking for someone who looks to make things better and jumps in, not someone who just waits to be told what to do next.

What will set you apart:

Genuine passion for the beauty industry
Experience with basic marketing reporting or social media coordination
Familiarity with CRMs or operational tools
Interest in multi-brand business and entrepreneurship
Curiosity about how growing companies are built and operated

The Details

Full-time, 40 hours/week
Mostly remote with hybrid preferred. Quarterly in-person meetings in Colorado Springs preferred, annual required
Reports directly to CEO and COO
Compensation: $45,000 to $55,000 depending on experience

Benefits:

Simple IRA with up to 3% employer match
Health sharing and direct primary care access with monthly stipend
Anniversary bonuses starting at $2k at year two
Paid vacation starting at year two
Optional participation in empowerment meetings, book clubs, team-building events and other culture-building opportunities

Why This Role

You'll be supporting the founder of a growing national franchise from its founding location. This company is actively acquiring and building across the beauty industry. As we expand, this role expands with it. For the right person, the path leads somewhere meaningful.

Requirements:

English required
2+ years administrative experience required
Colorado Springs area preferred; fully remote considered for the right candidate

Job Type: Full-time

Pay: $45,000.00 per year

Benefits:

401(k)
401(k) matching
Flexible schedule
Flexible spending account
Paid time off

Experience:

Administrative: 2 years (Required)

Language:

English (Required)

Location:

Colorado Springs, CO 80904 (Preferred)

Work Location: Hybrid remote in Colorado Springs, CO 80904